Updating and Retrieving Immunizations

Parent(s)/Guardian(s) are responsible for updating Ottawa Public Health (OPH) every time their child receives immunizations given by their health care provider.

Providing immunization updates to OPH helps protect your child and the public in case there is ever a vaccine preventable disease outbreak in our community. 

Your health care provider is not required to report your child's immunizations to OPH.

Your child's immunization record at OPH may only contain immunizations reported by yourself and immunizations administered by an Ontario Public Health Unit, for example, at a school clinic. It is possible that your child may have received additional immunizations to what OPH has on file, please submit any missing information to OPH to ensure your child's record is up to date.

 

Online on Immunization Connect Ontario (ICON)

With ICON you can submit immunization records, view & print immunization on file with Ottawa Public Health and be informed of which immunizations your child needs or will need in the near future.

 

To submit updates or view your child’s immunization record at OPH using ICON, you will need to create an account and set a PIN.

To do this, you will need one of the following:

• Your child's Ontario Photo Health Card (their Health Card Number must be on file with Ottawa Public Health);

or

• Your child's Ontario Immunization ID (OIID). If you do not have your child's OIID, complete the Ontario Immunization ID Request and PIN Reset Form to request the OIID number. The OIID is also included in any Notice you may have received from OPH.

You will be able to reset your PIN on ICON by selecting “Forgot Pin”. Check your spam folder for the reset email if you do not see it in your inbox. You can also use the Ontario Immunization ID Request and PIN Reset Form to update your PIN if you are having difficulties using the “Forgot PIN” option.

Immunization Connect Ontario (ICON)

 

Note: It can take up to 5 business days before any updates appear on your child’s record through the “View Immunizations” feature.

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CANImmunize

 

CANImmunize is a free, easy to use app that allows you to track and report your child's immunizations to OPH. The app is available on iOS and Android.

 

Important - Before using CANImmunize, please ensure the following:

• Your child lives in Ottawa
• Child/student is 17 years of age or younger
• Your device is connected to the internet
• If using the app: You are using CANImmunize version 5.4.3 and up on an iOS or Android device

 

To submit your child's immunization information to OPH, you will need to ensure you have turned on the option to automatically send updates to Ottawa Public Health.  To turn this function on:

• Sign into your CANImmunize account.
• Go into your child's immunization record.
• Click on "Profile".
• In their profile, ensure the city is entered and then click on "Send to Ottawa Public Health". This is where you will be able to turn on the sharing function. If the city is left blank, you will not see this option.
• Once turned on, you will be directed to the "Contact Info" page where you will provide your consent to share your child's immunization information with OPH.
• Each time you add immunization information to CANImmunize, it will be shared with OPH automatically.
• To view an immunization record: currently the option to view what Ottawa Public Health has on record is not available through CANImmunize. This feature is coming soon. In the meantime, you must use ICON to view your child's current record at OPH.

CANImmunize

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Mail

Mail a copy of the immunization record which needs to have visible the child’s name, date of birth and phone number or address to:

• Ottawa Public Health, Immunization Unit, Mail Code 26-42, 100 Constellation Drive, Ottawa ON, K2G 6J8
• Note: There are no in-person immunization services at this location

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Fax

Fax a copy of the immunization record which needs to have visible the child’s name, date of birth and phone number or address to:

• 613-580-9660

 

 

OPH does not release immunization records to a parent/guardian of any individuals 16 years of age and older. An individual 16 years of age and older must submit the request for their own record.

Ottawa Public Health does not collect record information for anyone 18 and older. Please visit Ottawa Public Health’s website for Adult Immunization which includes information on how to access immunizations records and how to get up-to-date with immunizations as an adult. 

Common reasons why Ottawa Public Health may not have been able to complete your Ontario Immunization ID Request/ Reset:

If you continue to have issues accessing ICON and your child (or yourself) are 17 years of age, or younger, please Mail or Fax your immunization record to Ottawa Public Health or visit one of our Neighbourhood Health and Wellness Hubs to review your immunization record. 

 Additionally, you can complete the Immunization Record Retrieval Request Form to request a copy of your child's record. Please note that it can take up to 30 business days to process your request using this form. OPH cannot release immunization records by email. OPH does not release immunization records to a parent/guardian of any individuals 16 years of age and older. An individual 16 years of age and older must submit the request for their own record. 

 

Common reasons why Ottawa Public Health may not have been able to complete your Immunization Record Retrieval Request:

If you continue to have issues with this form please visit one of our Neighbourhood Health and Wellness Hubs to review your immunization record.